2024 Stake Out Road HMA Resurfacing Project

NOTICE OF PUBLIC HEARING AND LETTING
for
2024 City of Okoboji Stake Out Road HMA Resurfacing Project

Public notice is hereby given that the City of Okoboji, in Dickinson County, Iowa, will meet on May 14, 2024, at 6:00 pm, at which time and place a public hearing will be held in the Council Chambers in the Okoboji City Hall located at 1322 Highway 71 N, Okoboji, Iowa 51355 on the proposed plans and specifications, form of contract and estimate of cost for the 2024 City of Okoboji Stake Out Road HMA Resurfacing Project for said City. Sealed proposals will be received by the City of Okoboji City Administrator for the 2024 City of Okoboji Stake Out Road HMA Resurfacing Project – until 2:00 P.M. on May 9, 2024, at the City of Okoboji City Hall, located at 1322 Hwy 71 N, Okoboji, IA 51355; at which time the bids will be publicly opened and read. Proposals will be acted on by the Okoboji City Council at the aforementioned public hearing or at such later time and place as may then be fixed.

Work to Be Done: Work generally consists of approximately 1600 linear feet of HMA Overlay and 900 linear feet of HMA Reconstruction and Grading, Excavation, Subgrade Preparation and Modified Subbase
– Clearing and Grubbing Trees
– Painted Pavement Markings
– 6” Shared Use Path Concrete Pavement
– Pavement Removals
– Painted Pavement Markings
– Temporary Traffic Control
– Erosion Control Items

See Bid Form for exact quantities.

Proposals: All proposals shall be made on official proposal forms furnished by the Engineer and shall contain worded and figured prices for the work bid on. All proposals shall be plainly legible,
sealed, and addressed to the City of Okoboji, Attn: Michael Meyers, City Administrator, 1322 Highway 71 N, Okoboji, IA 51355. Bidder shall submit a Bidder Status Form with their bid. Failure
to submit a fully completed Bidder Status Form with the bid may result in the bid being deemed unresponsive and rejected. A certified check or a bid bond of a reputable bonding company
authorized to do business in the State of Iowa in an amount not less than ten percent (10%) of the total amount of the bid shall be included in a separate sealed envelope, plainly marked “bid
bond”. The bid guarantee shall be forfeited as liquidated damages if the successful bidder fails proper execution.

The checks or bid bonds of the lowest two or more bidders may be held for the earlier of 7 days after the effective date of the agreement or 61 days after the bid opening, whereupon Bid Security
furnished by such bidders will be returned. Other checks or bid bonds will be returned after the tabulation of bids is completed.

Performance and Payment Bonds: The successful bidder must execute performance and payment bonds, each in an amount equal to one hundred (100%) percent of the contract amount
to ensure a timely, efficient, and complete performance. The bonds shall be issued from a reputable bonding company authorized to do business in the State of Iowa.

Liquidated Damages: Liquidated damages will be assessed the contractor in the amount of five hundred dollars ($500.00) per working day that the work remains uncompleted after the end of the contract period with due allowances for extensions due to conditions beyond the control of the contractor.

Withdrawal of Bids: No submitted bids may be withdrawn for a period of thirty (30) days from the scheduled closing time for the receipt of bids.

Payment: The Contractor will be paid monthly in an amount equal to ninety-five percent (95%) of the Work completed during the previous month according to the Engineer’s estimate. The final payment will be made not less than thirty (30) days after completion of the Work and acceptance by the City. No final payment will be due until the Contractor has certified that the materials, labor,
and services have been paid for in accordance with the Project Manual.

Plans, Specifications, and Contract Documents: Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents at no charge by
inputting Quest project #9068674 on the website’s project search page. Please contact QuestCDN.com at 952-233-1632 or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. An optional paper set of the proposal forms and specifications for individual use may be obtained from the office of the Engineer, Beck Engineering Inc., 3301 Zenith Avenue, Spirit Lake, Iowa 51360. A refundable deposit of $100.00 is required for the documents. Deposit will be returned if plans and project manual are returned in good condition within 14 days after public hearing date.

Acceptance or Rejection of Bids: The right to accept or reject any or all bids and to waive informalities is reserved.

Time Frame: The work shall be completed as follows:

No work will be permitted prior to September 3, 2024 Work shall be substantially completed within 25 working days once commenced.

All work shall be completed, regardless of working days, by October 18, 2024

By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa and to Iowa domestic labor to the extent lawfully required
under Iowa statutes, providing that the award of the contract will be made to the lowest responsible bidder submitting the lowest acceptable bid, which shall be given without regard to state or local law whereby preference is given on factors other than the amount of the bid.

City of Okoboji
By: /s/ Mary VanderWoude .

Mayor
ATTEST:
By: /s/ Michael Meyers .
City Administrator