NOTICE OF PUBLIC HEARING AND LETTING

for

2026 City of Okoboji HMA Resurfacing Improvements Project

 

Public notice is hereby given that the City of Okoboji, in Dickinson County, Iowa, will meet on September 8, 2026, at 6:00 pm, at which time and place a public hearing will be held in the Council Chambers in the Okoboji City Hall located at 1322 Hwy 71 N, Okoboji, Iowa 51355 on the proposed plans and specifications, form of contract and estimate of cost for the 2026 City of Okoboji HMA Resurfacing Improvements Project for said City. Sealed proposals will be received by the City of Okoboji City Administrator for the 2026 City of Okoboji HMA Resurfacing Improvements Project before 2:00 P.M. on September 3, 2026, at the City of Okoboji City Hall, located at 1322 Hwy 71 N. Okoboji, IA 51355; at which time the bids will be publicly opened and read. Proposals will be acted on by the Okoboji City Council at the aforementioned public hearing or at such later time and place as may then be fixed.

 

Work to Be Done: Work generally consists of approximately 7,381 square yards of existing road milling and overlay to include, but not limited to:

• Off-Site Topsoil and Modified Subbase
• HMA Pavement Samples and Testing
• Asphalt Overlay
• Removal and Reinstallation of Granular and PCC Driveways
• Full Depth HMA Patches
• Pavement Milling and Pavement Removals
• Surface Preparation for HMA Overlay
• Painted Pavement Markings
• Temporary Traffic Control
• Conventional Seeding, Seeding, Fertilizing, and Hydro-Mulching
• Erosion Control Items
• Flaggers

 

See Bid Form for exact quantities

 

Proposals:  All proposals shall be made on official proposal forms furnished by the Engineer and shall contain worded and figured prices for the work bid on. All proposals shall be plainly legible, sealed, and addressed to the City of Okoboji, Attn: Michael Meyers, City Administrator, 1322 Hwy 71 N, Okoboji Iowa 51355. Bidder shall submit a Bidder Status Form with their bid. Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being deemed unresponsive and rejected. Bid security shall be provided in the form of a cashier’s check or certified check drawn on a state chartered or federally chartered bank, or a certified share draft drawn on a state chartered or federally chartered credit union, or a bid bond of a reputable bonding company authorized to do business in the State of Iowa in an amount not less than ten percent (10%) of the total amount of the bid. The bid security shall be included in a separate sealed envelope, plainly marked “bid bond”. The bid security shall be forfeited as liquidated damages if the successful bidder fails proper execution of the contract documents.

 

The bid security of the lowest two or more bidders may be held for the earlier of 7 days after the effective date of the agreement or 61 days after the bid opening, whereupon Bid Security furnished by such bidders will be returned. Other bid security will be returned after the tabulation of bids is completed.

 

Performance and Payment Bonds:  The successful bidder must execute performance and payment bonds, each in an amount equal to one hundred (100%) percent of the contract amount to ensure a timely, efficient, and complete performance. The bonds shall be issued from a reputable bonding company authorized to do business in the State of Iowa.

 

Liquidated Damages:  Liquidated damages will be assessed the contractor in the amount of five hundred dollars ($500.00) per working day that the work remains uncompleted after the end of the contract period with due allowances for extensions due to conditions beyond the control of the contractor.

 

Withdrawal of Bids:  No submitted bids may be withdrawn for a period of thirty (30) days from the scheduled closing time for the receipt of bids.

 

Payment:  The Contractor will be paid monthly in an amount equal to ninety-seven percent (97%) of the Work completed during the previous month according to the Engineer’s estimate. The final payment will be made not less than thirty (30) days after completion of the Work and acceptance by the City. No final payment will be due until the Contractor has certified that the materials, labor, and services have been paid for in accordance with the Project Manual.

 

Plans, Specifications, and Contract Documents:  Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents at no charge by inputting Quest project #10317865 on the website’s project search page. Please contact QuestCDN.com at 952-233-1632 or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. An optional paper set of the proposal forms and specifications for individual use may be obtained from the office of the Engineer, Beck Engineering Inc., 3301 Zenith Avenue, PO Box 238, Spirit Lake, Iowa, 51360. A refundable deposit of $100.00 is required for the documents. Deposit will be returned if plans and project manual are returned in good condition within 14 days after award of the project.

 

Acceptance or Rejection of Bids:  The right to accept or reject any or all bids and to waive informalities is reserved.

 

Time Frame:  The work shall be completed as follows:

 

Work shall be substantially completed within 20 working days once commenced

Any work started in 2026 shall be completed within the same Calendar Year of 2026

If work is commenced in the 2027 calendar year, all work shall be completed by May 21, 2027, regardless of working days used.

 

By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa

 

In accordance with Iowa statutes, a resident bidder shall be allowed a preference as against a nonresident bidder from a state or foreign country if that state or foreign country gives or requires any preference to bidders from that state or foreign country, including but not limited to any preference to bidders, the imposition of any type of labor force preference, or any other form of preferential treatment to bidders or laborers from that state or foreign country. The preference allowed shall be equal to the preference given or required by the state or foreign country in which the nonresident bidder is a resident. In the instance of a resident labor force preference, a nonresident bidder shall apply the same resident labor force preference to a public improvement in this state as would be required in the construction of a public improvement by the state or foreign country in which the nonresident bidder is a resident.

 

The award of the contract will be made to the lowest responsive, responsible bidder.

City of Okoboji                                                              ATTEST:

 

By: /s/           Mary VanderWoude             .                                  By: /s/          Michael Meyers            .

Mayor                                                                            City Administrator